Energy and Performance Information Center ( EPIC )
 

OMB CONTROL NUMBER: 2577-0218
EXPIRATION DATE: 07/31/2019
Grant Number: 55-IH-27-26660
Report: APR Report for 2021
First Submitted On:
Last Submitted On:
Cover Page
Grant Information:
Grant Number  55-IH-27-26660
Recipient Program Year  10/01/2020-09/30/2021
Federal Fiscal Year  2021
Initial Indian Housing Plan (IHP):  Yes
Amended Plan  
Annual Performance Report (APR):  Yes
Amended Plan  
Tribe:  
TDHE:  Yes
Recipient Information:
Name of the Recipient  LEECH LAKE HOUSING AUTHORITY
Contact Person  Entwistle, Harry
Telephone Number with Area Code  218-335-8280
Mailing Address  611 Elm St.
City  Cass Lake
State  MN
Zip  56633
Fax Number with Area Code  218-335-8367
Email Address  harry.e@midconetwork.com
Tribes:  Leech Lake Band of the Minnesota Chippewa Tribe
TDHE/Tribe Information:
Tax Identification Number  410913364
DUNS Number  826542164
CCR/SAM Expiration Date  12/05/2021
Planned Grant-Based Budget for Eligible Programs:
IHBG Fiscal Year Formula Amount  $4,023,388.00
Housing Needs
Type of Need
(A)
Low-Income Indian Families
(B)
All Indian Families
(C)
Overcrowded Households
Renters Who Wish to Become Owners
Substandard Units Needing Rehabilitation
Homeless Households
Households Needing Affordable Rental Units
College Student Housing
Disabled Households Needing Accessibility
Units Needing Energy Efficiency Upgrades
Infrastructure to Support Housing
Other (specify below)
Planned Program Benefits  The Leech Lake Housing Authority's mission is to develop affordable homes and housing opportunities for Native American Families on the Leech Lake Reservation; to provide efficient and sensitive services that lead to self sufficient tenants / homeowners and healthy and safe communities. Leech Lake Housing Authority (LLHA) administrates low income housing rental stock, homeownership units and Low Income Housing Tax Credit (LIHTC) units. These programs, while providing housing to over 537 families, cannot meet the current need of the Leech Lake Band of Ojibwe tribal members. The LLHA's various housing programs are accessible to interested families via an application process with a component waiting list for applicant's who cannot be served immediately at the time of application. LLHA currently has over 462 families on our waiting list.
Geographic Distribution  Located in rural north central MN near and in the town of Cass Lake, the Leech Lake Band of Ojibwe has an enrollment of over 10,000 tribal members with almost 5,000 living on the 677,099 acre reservation. The reservation is located in (4) adjacent counties. The Tribal Government Center is located in Cass Lake, MN along with the Indian Health Services and outpatient clinic, Leech Lake Tribal College, Leech Lake Tribal Justice Center, Leech Lake Housing Authority offices and many other tribal programs. The Leech Lake Reservation is divided into (3) Tribal Districts which are represented on the Tribal Council by an elected Council member from each district. Within the (3) districts are (11) distinct tribal communities which have an elected Local Indian Council. The Leech Lake Housing Authority distributes its services over all (3) districts and within each of the (16) communities. LLHA attends the LLBO Tribal Council briefings and meetings, the Local Indian Council meetings, and holds community meetings to maintain communication with our communities in order to stay abreast of the needs within the communities.
Programs
2021-1 : Operation of 1937 Act Housing
Program Name:  Operation of 1937 Act Housing
Unique Identifier:  2021-1
Program Description (continued)  This program will provide maintenance to the Housing Authority units on a routine and preventative maintenance basis. The routine maintenance schedule will be driven by tenant requests, self-monitoring activities, community input, and the annual inspection process.
Eligible Activity Number  (2) Operation of 1937 Act Housing [202(1)]
Intended Outcome Number  (3) Improve quality of substandard units
APR: Actual Outcome Number  (3) Improve quality of substandard units
Who Will Be Assisted  This program will serve families residing in Leech Lake Housing Authority managed units. These households must meet the income guidelines set by our programs, which is below 80% AMI. While preference is given to Leech Lake Band members and other federally recognized tribes, assistance will be provided for caregivers of minor Leech Lake Band members who reside in LLHA units.
Types and Level of Assistance  The types of assistance that will be provided by this program are as follows: Routine maintenance - Repairs needed to correct deficiencies, or replace items based on normal wear to maintain the integrity of the unit. Non-routine maintenance - Address damage to units that is not considered normal wear through coordination with the Housing Services department to establish Corrective Action Plans (CAP) for tenants who cause damage to the units, which is considered tenant abuse. Preventative maintenance - Maintenance Technicians will perform quarterly preventative maintenance services on the housing systems. Such as, but not limited to: furnace cleaning and filter replacements, cleaning bathroom and kitchen exhaust fans, cleaning refrigerator coils, and cleaning the air exchanger. Pest Control - Administrate an Integrated Management Plan to address pest infestations. The plan will include public education on the identification and prevention of pests as well as extermination services. Tenant Education - Provide tenant education on the topic of preventative maintenance. This class will held as the demand dictates. The class is available to all LLHA tenants and private homeowners.
APR : Describe Accomplishments  The Maintenance Department had a goal of three hundred and forty-four (344) units for the 12 month reporting period. Actually, the Maintenance Department completed one thousand three hundred and forty-two (1,342) work orders.
Planned and Actual Outputs for 12-Month Program Year
  Planned APR - Actual
Number of Units to be Completed in Year 344 344
APR: If the program is behind schedule, explain why  
Uses of Funding:

The Uses of Funding table information can be entered here for each individual program or can be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of Funding accordingly.

Prior and current year IHBG (only) funds to be expended in 12-month program year
(L)
Total all other funds to be expended in 12-month program year
(M)
Total funds to be expended in 12-month program year
(N=L+M)
Total IHBG (only) funds expended in 12-month program year
(O)
Total all other funds expended in 12-month program year
(P)
Total funds expended in 12-month program year
(Q=O+P)
$1,624,000.00 $125,000.00 $1,749,000.00 $1,537,353.20 $50,214.72 $1,587,567.92
2021-2 : Housing and Management Services
Program Name:  Housing and Management Services
Unique Identifier:  2021-2
Program Description (continued)  This program administrates the tenancy of LLHA's managed units through tenant file maintenance and lease compliance monitoring. The program employs Tenant Advocates, a Collection Specialist, a Waiting List Administrator, Tax Credit Compliance Specialist, Housing Inspectors and a Housing Services Coordinator. Each position has specific functions to ensure the success of our program participants as well as the program itself.
Eligible Activity Number  (19) Housing Management Services [202(4)]
Intended Outcome Number  (6) Assist affordable housing for low income households
APR: Actual Outcome Number  (6) Assist affordable housing for low income households
Who Will Be Assisted  This program will assist families residing in Leech Lake Housing Authority managed units. These households must meet the income guidelines set by the program, which is below 80% AMI. While preference is given to Leech Lake Band members and members of other federally recognized tribes, assistance will also be provided to caregivers of minor Leech Lake Band members who reside in LLHA units.
Types and Level of Assistance  The Waiting List Administrator will provide application intake and processing services to assist tenants with successfully applying for housing and maintaining the waiting list by updating applicants' application as per the Admissions Policy. Tenant Orientation - Provide tenant education on the topic of client and LLHA responsibilities. . All new tenants are required to attend client educations classes before being moved into their unit. This class covers policy, leases, preventative maintenance, and programs and services available to the constituent. Tenant Advocates will provide assistance to tenants to foster compliance with lease agreements. This assistance will be conducted through home visits, phone contacts and Corrective Action Plan (CAP) monitoring. The Advocates will provide referral services on an as needed basis to programs such as Family Preservation, county Social Services, Mental Health and financial assistance programs. Limited transportation services are provided for travel if the outcome of the travel is directly related to maintaining the client's housing. Advocates can assist the tenant in completing the recertification process, collect rental payments and attend court proceedings. Housing Inspectors will conduct unit inspections on no less than a 2 year cycle. Home maintenance, mold growth prevention and pest control education will be provided by the Inspectors during the inspection. If needed, referrals will be generated by the Inspectors to the Tenant Advoates and/or maintenance department as part of the inspection process. The Housing Management program will conduct community outreach efforts to encourage positive tenant and public relations. This outreach will take the form of community meetings to obtain feedback on the effectiveness of the program, hosting satellite office hours in the community centers for tenants who are unable to travel to the Housing offices, sponsoring elder specific activities, providing access to financial literacy and preventative maintenance classes and conducting events to promote tenant's participation in a safe and healthy community.
APR : Describe Accomplishments  Housing services assisted six (6) community members who were in our into our new homebuyer¿s program. This was done by successfully working with the client to get them ready for homeownership and assisting them through the lending process. Once they were approved for a home loan, then we¿d process $5,000. towards the down payment of their new home. This funding was provided by a donation from the First National Bank of Walker. These sessions were open to all low income community members. New tenant orientation classes are scheduled when we have two (2) or more new tenants for each session. We had a total of forty (40) new tenants attend these classes during this reporting period. Housing Services has a recertification incentive that is conducted quarterly and has greatly increased our recertification numbers for all housing programs. All tenants that complete their recertification within in a given quarter are put into a drawing for a gift card. This incentive program has also increased the ability to work with tenants either by email, mail, fax, or in person. We also have a Recognition & Appreciation incentive. These are given from our LLHA Staff and the Board of Commissioners by issuing a ¿We Noticed¿ certificate with a gift card for keeping the exterior of their homes and yards clean and in order. All new tenants are assigned a Tenant Advocate who continues to work with the client as needed. The new tenants are also placed on a corrective action plan (CAP) for the first six (6) months of their lease. LLHA has also partnered with another LLBO Departments to assist clients on issues beyond the LLHA¿s scope of work. Total services rendered: 626 Occupancy/Collections/Admissions: 458 Advocates: 168
Planned and Actual Outputs for 12-Month Program Year
  Planned APR - Actual
Number of Households to be served in Year 539 539
APR: If the program is behind schedule, explain why  
Uses of Funding:

The Uses of Funding table information can be entered here for each individual program or can be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of Funding accordingly.

Prior and current year IHBG (only) funds to be expended in 12-month program year
(L)
Total all other funds to be expended in 12-month program year
(M)
Total funds to be expended in 12-month program year
(N=L+M)
Total IHBG (only) funds expended in 12-month program year
(O)
Total all other funds expended in 12-month program year
(P)
Total funds expended in 12-month program year
(Q=O+P)
$385,000.00 $25,000.00 $410,000.00 $371,766.33 $32,663.58 $404,429.91
2021-3 : Crime Preventation and Safety
Program Name:  Crime Preventation and Safety
Unique Identifier:  2021-3
Program Description (continued)  Design strategies to reduce crime and increase safety in our housing communities.
Eligible Activity Number  (21) Crime Prevention and Safety [202(5)]
Intended Outcome Number  (11) Reduction in crime reports
APR: Actual Outcome Number  (11) Reduction in crime reports
Who Will Be Assisted  Low income Native American families whose income is less than 80% AMI.
Types and Level of Assistance  Leech Lake Housing Authority will enforce lease agreements to create safe and secure communities and make efforts to engage the community to participate in community based activities to strengthen community identity and ownership. We will collaborate with the Leech Lake Tribal Police Department to increase communication on the status of the communities and develop corrective policies when needed. We will continue to operate safety lighting in the communities and plan to replace outdated lighting with newer LED technology to increase the energy efficiency of the existing units. The lack of healthy and safe activity venues for the youth in our communities contributes to youth crimes such as gang activity, drug and alcohol abuse, and vandalism. Many times, it is LLHA property that is vandalized. It is vital to provide constructive alternatives to unhealthy and destructive behaviors - not only for the young person's well-being, but for the protection of other community members and LLHA housing stock that is needed now and in the future. LLHA will be installing four new playgrounds and continuing to maintain playgrounds and basketball courts within the housing communities to provide the youth with these healthy venues. We will continue supporting the Cass Lake Boys & Girls Club by contributing to their curriculum and supporting their efforts in local youth development. We will support youth focused events sponsored by the Leech Lake Band of Ojibwe District offices and the Local Indian Councils (LIC) by providing resources and staff time to carry out the goals of the scheduled events. We will be having local artists design welcoming entrance signs into our various communities reminding residents and visitors that these are alcohol and drug free zones.
APR : Describe Accomplishments  The Housing Authority upgraded sixty-two (62) street lights in the Cass Lake and Onigum Communities from mercury vapor lights to much brighter LED lights, which are more energy efficient. We have also added four (4) additional street lights to the Breezy Point Circle Community. The LLHA continues to maintain playgrounds and basketball courts within the housing communities to provide the youth with healthy venues. Six (6) new basketball hoops were installed in the Onigum, Prescott, Bena and Townline Communities. One (1) new playground was installed in the District II community of Bena. New playground equipment has been ordered for the communities of Sugar Point, Boy Lake, Fox Creek and Prescott LLHVIII. These playgrounds will be installed in the spring of 2022. We continue to support the Boys & Girls Club of the Leech Lake Area by contributing to their curriculum and supporting their efforts in local youth development. We also continue to support five (5) events a year to each Local Indian Council (LIC). These events are put on by the LIC¿s and the Leech Lake Band of Ojibwe District offices by providing community events and activities
Planned and Actual Outputs for 12-Month Program Year
  Planned APR - Actual
The output measure being collected for this eligible activity is dollars. The dollar amount should be included as an other fund amount listed in the Uses of Funding table.
APR: If the program is behind schedule, explain why  
Uses of Funding:

The Uses of Funding table information can be entered here for each individual program or can be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of Funding accordingly.

Prior and current year IHBG (only) funds to be expended in 12-month program year
(L)
Total all other funds to be expended in 12-month program year
(M)
Total funds to be expended in 12-month program year
(N=L+M)
Total IHBG (only) funds expended in 12-month program year
(O)
Total all other funds expended in 12-month program year
(P)
Total funds expended in 12-month program year
(Q=O+P)
$85,000.00 $25,000.00 $110,000.00 $162,464.02 $0.00 $162,464.02
2021-4 : Modernization of 1937 Act Housing
Program Name:  Modernization of 1937 Act Housing
Unique Identifier:  2021-4
Program Description (continued)  This program will conduct modernization activities on LLHA managed units.
Eligible Activity Number  (1) Modernization of 1937 Act Housing [202(1)]
Intended Outcome Number  (3) Improve quality of substandard units
APR: Actual Outcome Number  (3) Improve quality of substandard units
Who Will Be Assisted  Native American families residing in Leech Lake Housing Authority managed units whose income is below 80% AMI.
Types and Level of Assistance  Housing Inspectors will conduct annual unit inspections. Home maintenance, mold growth prevention and pest control education will be provided by the Inspectors during the inspection. If needed, referrals will be generated by the Inspectors to the Tenant Advocates and/or maintenance department as part of the inspection process. Renovate and rehab units that are in substandard condition. Units scheduled for modernization will be determined by the inspection process. Conduct mold remediation. Promote awareness of the importance of maintaining good indoor air quality to alleviate negative health effects on people suffering from asthma and COPD. Promote awareness of radon and its effects on human health by attending community events and hosting a booth to disseminate information. Conduct radon testing and remediation when unacceptable radon levels are present in LLHA units. Procure and manage contract service work for various projects in either modernization and/or rehabilitation of substandard units.
APR : Describe Accomplishments  The Modernization Department has completed rehabs to twenty-one (21) units, performed handicap modifications in eleven (11) units and repaired twelve (12) units during this time period for a total of Forty-four (44) units. Contracted the installation of twenty (20) new HRV (Heat Recovery Ventilation) units to help improve the air quality and mold reduction for our tenants. The Radon Program has installed two (2) new radon mitigation systems and repaired one (1) radon system for a total of three (3) systems for this reporting period.
Planned and Actual Outputs for 12-Month Program Year
  Planned APR - Actual
Number of Units to be Completed in Year 45 45
APR: If the program is behind schedule, explain why  
Uses of Funding:

The Uses of Funding table information can be entered here for each individual program or can be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of Funding accordingly.

Prior and current year IHBG (only) funds to be expended in 12-month program year
(L)
Total all other funds to be expended in 12-month program year
(M)
Total funds to be expended in 12-month program year
(N=L+M)
Total IHBG (only) funds expended in 12-month program year
(O)
Total all other funds expended in 12-month program year
(P)
Total funds expended in 12-month program year
(Q=O+P)
$950,000.00 $25,000.00 $975,000.00 $908,371.55 $860.98 $909,232.53
2021-5 : Operation of LIHTC Units
Program Name:  Operation of LIHTC Units
Unique Identifier:  2021-5
Program Description (continued)  This program will provide operation and maintenance of Low Income Housing Tax Credit Units along with tenant assistance for program compliance.
Eligible Activity Number  (20) Operation and Maintenance of NAHASDA-Assisted Units [202(4)]
Intended Outcome Number  (6) Assist affordable housing for low income households
APR: Actual Outcome Number  (6) Assist affordable housing for low income households
Who Will Be Assisted  Low income Native American families whose income is within the program guidelines.
Types and Level of Assistance  Assure compliance with all state regulations for file compliance and physical unit conditions. Process yearly tenant recertification¿s, conduct quarterly unit inspections and make needed repairs to maintain the unit in standard conditions. Encourage adherence to all policies and lease agreements with active tenant advocacy and promote awareness via a quarterly tenant newsletter and the LLHA webpage. Administrate the tenant incentive program which acknowledges positive program participation. Conduct community meetings to address concerns of the participants and gain feedback on the program's success.
APR : Describe Accomplishments  The Maintenance Department completed one thousand two hundred and seventy-two (1,272) work orders during this reporting period. The Modernization Department renovated twenty-five (25) units during this reporting period. Contracted the installation of thirty-seven (37) new HRV (Heat Recovery Ventilation) units to help improve the air quality and mold reduction for our tenants. The Radon Program has inspected 37 (37) new radon mitigation systems, and repaired two (2) radon systems for a total of thirty-nine systems. New tenant orientation classes are scheduled when we have two (2) or more new tenants for each session. We had a total of twenty-three (23) new tenants attend these classes during this reporting period. Housing Services has a recertification incentive that is conducted quarterly and has greatly increased our recertification numbers for all housing programs. All tenants that complete their recertification within in a given quarter are put into a drawing for a gift card. This incentive program has also increased the ability to work with tenants either by email, mail, fax, or in person. We also have a Recognition & Appreciation incentive. These are given from our LLHA Staff and the Board of Commissioners by issuing a ¿We Noticed¿ certificate with a gift card for keeping the exterior of their homes and yards clean and in order. All new tenants are assigned a Tenant Advocate who continues to work with the client as needed. The new tenants are also placed on a corrective action plan (CAP) for the first six (6) months of their lease. LLHA has also partnered with another LLBO Departments to assist clients on issues beyond the LLHA's scope of work. Total services rendered: 307 Occupancy/Collections/Admissions: 195 Advocates: 112
Planned and Actual Outputs for 12-Month Program Year
  Planned APR - Actual
Number of Units to be Completed in Year 195 195
APR: If the program is behind schedule, explain why  
Uses of Funding:

The Uses of Funding table information can be entered here for each individual program or can be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of Funding accordingly.

Prior and current year IHBG (only) funds to be expended in 12-month program year
(L)
Total all other funds to be expended in 12-month program year
(M)
Total funds to be expended in 12-month program year
(N=L+M)
Total IHBG (only) funds expended in 12-month program year
(O)
Total all other funds expended in 12-month program year
(P)
Total funds expended in 12-month program year
(Q=O+P)
$0.00 $240,000.00 $240,000.00 $0.00 $434,475.41 $434,475.41
2021-6 : Homeless Resource Program
Program Name:  Homeless Resource Program
Unique Identifier:  2021-6
Program Description (continued)  Provide assistance to homeless individuals to overcome homelessness and obtain housing.
Eligible Activity Number  (17) Tenant Based Rental Assistance [202(3)]
Intended Outcome Number  (5) Address homelessness
APR: Actual Outcome Number  (5) Address homelessness
Who Will Be Assisted  Individuals who are experiencing long term homelessness whose income is below 80% AMI.
Types and Level of Assistance  LLHA will continue its collaboration with the transitional housing project known as Conifer Estates, which is located in Bemidji, MN. This project provides housing for a maximum of two years for homeless individuals and provides the opportunity to overcome issues which have prevented the individual from maintaining permanent housing. LLHA supports (5) units within the project for the particular use of Leech Lake band members. LLHA provides rental deposit assistance and monthly rent subsidy for the clients who reside in these units. LLHA has formed a collaboration with a permanent supportive housing project known as Park Place, which is located in Bemidji, MN. This project serves long term homeless individuals who also deal with chronic alcohol and substance abuse. This project provides housing with case management services and has no limit on the time that housing can be provided. LLHA supports (5) units within the project for the particular use of Leech Lake band members. LLHA also administers five non-federal funded homeless programs. Homeless program staff provide individual case management to approved clients, and array of services depending on the client¿s needs and program objectives.
APR : Describe Accomplishments  The LLHA continues to provide financial and case management support to Conifer Estates for the five (5) sponsored households during the reporting period. All households continue to be stable and doing well. The Homeless Program continues to partner with other entities such as: Red Lake Shelter, Beltrami County and Bi-Cap in successfully providing outreach to the tenants of Conifer Estates. With more interaction between case managers and tenants, a better relationship is built, and it is much easier to provide services for our Long-term homeless clientele. The LLHA continues to provide financial support for administration services to Park Place. Many of the supportive housing residents at Park Place have been referred by our homeless program, along with assistance in completing application. During this past year, approximately twenty (20) client referrals have been made to Park Place whom have had struggles with addiction.
Planned and Actual Outputs for 12-Month Program Year
  Planned APR - Actual
Number of Households to be served in Year 10 10
APR: If the program is behind schedule, explain why  
Uses of Funding:

The Uses of Funding table information can be entered here for each individual program or can be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of Funding accordingly.

Prior and current year IHBG (only) funds to be expended in 12-month program year
(L)
Total all other funds to be expended in 12-month program year
(M)
Total funds to be expended in 12-month program year
(N=L+M)
Total IHBG (only) funds expended in 12-month program year
(O)
Total all other funds expended in 12-month program year
(P)
Total funds expended in 12-month program year
(Q=O+P)
$60,000.00 $490,000.00 $550,000.00 $58,738.00 $521,782.45 $580,520.45
2021-7 : Operation of NAHASDA Housing
Program Name:  Operation of NAHASDA Housing
Unique Identifier:  2021-7
Program Description (continued)  This program will provide preventative and routine maintenance on the Housing Authority units. The preventative maintenance will be scheduled on a quarterly basis. The routine maintenance schedule will be driven by tenant requests, self-monitoring activities, community input, and the annual inspection process.
Eligible Activity Number  (20) Operation and Maintenance of NAHASDA-Assisted Units [202(4)]
Intended Outcome Number  (3) Improve quality of substandard units
APR: Actual Outcome Number  (3) Improve quality of substandard units
Who Will Be Assisted  Low income Native American families whose income meets guidelines set by the Leech Lake Housing Authority programs, which is below 80% AMI. While preference is given to Leech lake Band members and other federally recognized tribes, assistance will also be provided for caregivers of minor Leech Lake Band members who reside in LLHA units.
Types and Level of Assistance  The types of assistance that will be provided by this program are as follows: Routine maintenance - Repairs needed to correct deficiencies or replace items due to normal wear and to maintain the integrity of the unit. Non-routine maintenance - Address damage to units that is not considered normal wear through coordination with the Housing services department to establish Corrective Action Plans (CAP) for tenants who cause damage to the units, which is considered tenant abuse. Preventative maintenance - Maintenance Technicians will perform seasonal preventative maintenance services on the housing systems. Such as, but not limited to: furnace cleaning and filter replacements, cleaning bathroom and kitchen exhaust fans, cleaning the refrigerator coils, and cleaning the air exchanger. Pest Control - Administrate an Integrated management Plan to address pest infestations. The plan will include public education on the identification and prevention of pests as well as extermination services. Tenant Education - Provide tenant education on the topic of preventative maintenance. This class is available to all LLHA tenants and private homeowners, but will be required for tenant placed on a CAP.
APR : Describe Accomplishments  The Maintenance Department completed twenty-seven (27) work orders during this reporting period.
Planned and Actual Outputs for 12-Month Program Year
  Planned APR - Actual
Number of Units to be Completed in Year 26 26
APR: If the program is behind schedule, explain why  
Uses of Funding:

The Uses of Funding table information can be entered here for each individual program or can be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of Funding accordingly.

Prior and current year IHBG (only) funds to be expended in 12-month program year
(L)
Total all other funds to be expended in 12-month program year
(M)
Total funds to be expended in 12-month program year
(N=L+M)
Total IHBG (only) funds expended in 12-month program year
(O)
Total all other funds expended in 12-month program year
(P)
Total funds expended in 12-month program year
(Q=O+P)
$122,000.00 $0.00 $122,000.00 $116,197.04 $0.00 $116,197.04
2021-8 : Modernization of NAHASDA Housing
Program Name:  Modernization of NAHASDA Housing
Unique Identifier:  2021-8
Program Description (continued)  This program will conduct modernization activities on Leech Lake Housing Authority NAHASDA managed units.
Eligible Activity Number  (5) Rehabilitation of Rental Housing [202(2)]
Intended Outcome Number  (3) Improve quality of substandard units
APR: Actual Outcome Number  (3) Improve quality of substandard units
Who Will Be Assisted  Native American families residing in Leech Lake Housing Authority units whose income is below 80% AMI.
Types and Level of Assistance  Home maintenance, mold growth prevention and pest control education will be provided by the Inspectors during the annual inspection. If needed, referrals will be generated by the Inspectors to the Tenant Advocates and/or maintenance department as part of the inspection process. Renovate and rehab units that are in substandard condition. Units scheduled for renovation will be determined by the inspection process. Conduct mold remediation. Promote awareness of the importance of maintaining good air quality to alleviate negative health effects on occupants as well as people suffering from asthma and COPD. Promote awareness of radon and its effects on human health by attending community events and hosting a booth to disseminate information. Conduct radon testing and remediation when acceptable radon levels are present in LLHA units. Procure and manage contract service work for various projects in modernization and/or rehabilitation of substandard units.
APR : Describe Accomplishments  The Modernization Department has completed five (5) units during the reporting period. One (1) renovation and four (4) general repairs (handicapped modifications, and a new roof).
Planned and Actual Outputs for 12-Month Program Year
  Planned APR - Actual
Number of Units to be Completed in Year 4 4
APR: If the program is behind schedule, explain why  
Uses of Funding:

The Uses of Funding table information can be entered here for each individual program or can be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of Funding accordingly.

Prior and current year IHBG (only) funds to be expended in 12-month program year
(L)
Total all other funds to be expended in 12-month program year
(M)
Total funds to be expended in 12-month program year
(N=L+M)
Total IHBG (only) funds expended in 12-month program year
(O)
Total all other funds expended in 12-month program year
(P)
Total funds expended in 12-month program year
(Q=O+P)
$85,000.00 $0.00 $85,000.00 $80,744.12 $0.00 $80,744.12
2021-9 : VASH
Program Name:  VASH
Unique Identifier:  2021-9
Program Description (continued)  This program will provide rental assistance to Native American Veterans who are experiencing homelessness.
Eligible Activity Number  (17) Tenant Based Rental Assistance [202(3)]
Intended Outcome Number  (5) Address homelessness
APR: Actual Outcome Number  (3) Improve quality of substandard units
Who Will Be Assisted  Native American Veterans who are experiencing homelessness who's income is below 80% AMI.
Types and Level of Assistance  LLHA will administrate the VASH vouchers for homeless Veterans who have applied for and been approved by the Veterans Administration case worker.
APR : Describe Accomplishments  Even thought we didn't meet our goal for this year, LLHA has made great progress in working towards meeting our goal of twenty (20) vouchers. We have focused more on outreach by attending events that were provided throughout the year so we are able to get the VASH Program information out to our veterans in our service area.
Planned and Actual Outputs for 12-Month Program Year
  Planned APR - Actual
Number of Households to be served in Year 20 14
APR: If the program is behind schedule, explain why  Housing stock continues to be a barrier in all areas of Leech Lake. Many units are over Fair Market Rent in all of the surrounding counites, requiring special requests for variances which are time consuming. Also, finding Veterans that meet the requirements of VA healthcare can be difficult.
Uses of Funding:

The Uses of Funding table information can be entered here for each individual program or can be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of Funding accordingly.

Prior and current year IHBG (only) funds to be expended in 12-month program year
(L)
Total all other funds to be expended in 12-month program year
(M)
Total funds to be expended in 12-month program year
(N=L+M)
Total IHBG (only) funds expended in 12-month program year
(O)
Total all other funds expended in 12-month program year
(P)
Total funds expended in 12-month program year
(Q=O+P)
$0.00 $50,000.00 $50,000.00 $0.00 $90,409.00 $90,409.00
2021-10 : COVID-19 Continued Operating Costs
Program Name:  COVID-19 Continued Operating Costs
Unique Identifier:  2021-10
Program Description (continued)  Projected COVID-19 related expenses to maintain operations which will include: Payroll and fringe expenses for the period October 1, 2020 through September 30, 2021 for employees who are mandated to shelter in place due to COVID-19 related symptoms and are receiving administrative leave.
Eligible Activity Number  (18) Other Housing Service [202(3)]
Intended Outcome Number  (12) Other-must provide description in the box below
 If Other: Due to the unknown time frame of COVID-19, it is considered necessary to retain staff that possesses specialized knowledge and skill sets to serve the diverse population served by LLHA.
APR: Actual Outcome Number  (12) Other-must provide description in the box below
 If Other: By paying staff who are mandated to shelter in place it allows staff to shelter in the safety of their homes, and not being concerned with losing their benefits, nor being laid off. It also helps to prevent the spread of COVID-19 to other family and community members.
Who Will Be Assisted  Current employees of the LLHA.
Types and Level of Assistance  No specific types and level determinable for this activity.
APR : Describe Accomplishments  By paying staff who are mandated shelter in place it allowed staff to shelter in the safety of their homes, and without being concerned with losing their benefits, nor being laid off. Plus, it allowed the LLHA to retain employees who posses specialized knowledge and skill sets to serve our diverse population. Lastly, it helps curb the spread of COVID-19 to fellow staff and community members.
Planned and Actual Outputs for 12-Month Program Year
  Planned APR - Actual
Number of Households to be served in Year 542
APR: If the program is behind schedule, explain why  
Uses of Funding:

The Uses of Funding table information can be entered here for each individual program or can be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of Funding accordingly.

Prior and current year IHBG (only) funds to be expended in 12-month program year
(L)
Total all other funds to be expended in 12-month program year
(M)
Total funds to be expended in 12-month program year
(N=L+M)
Total IHBG (only) funds expended in 12-month program year
(O)
Total all other funds expended in 12-month program year
(P)
Total funds expended in 12-month program year
(Q=O+P)
$0.00 $0.00 $0.00 $166,832.39 $166,832.39
Maintaining 1937 Act Units, Demolition, and Disposition
Maintaining 1937 Act Units  Routine maintenance and Non-Routine maintenance will be driven by tenant reporting, yearly inspection process or community input. Preventative maintenance will be scheduled seasonally by the Maintenance Supervisor to address routine seasonal maintenance needed to keep housing unit systems in optimal working order. All unit systems are maintained by the Leech Lake Housing Authority staff: HVAC, electrical, plumbing, appliances, and carpentry components such as: walls, doors, windows, roofs. Tenant Advocates will provide assistance to tenants to foster compliance with lease agreements. This assistance will be conducted through home visits, phone contacts and Corrective Action Plan (CAP) monitoring. The Advocates will provide referral services on an as needed basis to program such as Family Preservation, county Social Services, Mental Health and financial assistance programs. Limited transportation services are provided for travel if the outcome of the travel is directly related to maintaining the client's housing. Advocates can assist the tenant in completing the recertification process, collect rental payments and attend court proceedings. The Housing Management program will conduct community outreach efforts to encourage positive tenant and public relations. This outreach will take the form of community meetings to obtain feedback on the effectiveness of the program, hosting satellite office hours in the community centers for tenants who are unable to travel to the Housing offices, sponsoring elder specific activities, providing access to financial literacy and preventative maintenance classes and conducting events to promote tenant's participation in a safe and healthy community Housing Inspectors will conduct unit inspections no less than once per year. Home maintenance, mold growth prevention and pest control education will be provided by the Inspectors during the inspection. If needed, referrals will be generated by the Inspectors to the Tenant Advocates and/or maintenance department as part of the inspection process. Routine maintenance - Repairs needed to correct deficiencies, or replace items based on normal wear to maintain the integrity of the unit. Non-routine maintenance - Address damage to units that is not considered normal wear through coordination with the Housing Services department to establish Corrective Action Plans (CAP) for tenants who cause damage to the units, which is considered tenant abuse. Preventative maintenance - Maintenance Technicians will perform quarterly preventative maintenance services on the housing systems. Such as, but not limited to: furnace cleaning and filter replacements, cleaning bathroom and kitchen exhaust fans, cleaning refrigerator coils, and cleaning the air exchanger. Pest Control - Administrate an Integrated Management Plan to address pest infestations. The plan will include public education on the identification and prevention of pests as well as extermination services. Tenant Education - Provide tenant education on the topic of client and LLHA responsibilities. All new tenants are required to attend client educations classes before being moved into their unit. This class covers policy, leases, preventative maintenance, and programs and services available to the constituent.
Demolition and Disposition  Currently, the LLHA has no plans for demolition or disposition of any of our 37 Act housing units.
Budget Information
Sources of Funding
Funding Source


 
Estimated(IHP) /Actual(APR) Amount on hand at beginning of program year
(F)
Amount to be received during 12-month program year
(G)
Total sources of funds
(H=F+G)
Funds to be expended during 12-month program year
(I)
Unexpended funds remaining at end of program year
(J=H-I)
Unexpended funds obligated but not expended at end of 12-month program year
(K)
Estimated $6,563,237.00 $3,991,322.00 $10,554,559.00 $3,901,000.00 $6,653,559.00  
IHBG Funds: Actual $7,140,489.66 $4,023,388.00 $11,163,877.66 $3,917,416.79 $7,246,460.87 $170,930.00
Estimated $2,021,025.00 $585,000.00 $2,606,025.00 $175,000.00 $2,431,025.00  
IHBG Program Income: Actual $2,055,219.43 $1,048,869.00 $3,104,088.43 $90,475.00 $3,013,613.43 $0.00
Estimated $0.00 $0.00 $0.00 $0.00 $0.00  
Title VI: Actual $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Estimated $0.00 $0.00 $0.00 $0.00 $0.00  
Title VI Program Income: Actual $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Estimated $0.00   $0.00 $0.00 $0.00  
1937 Act Operating Reserves: Actual $0.00   $0.00 $0.00 $0.00 $0.00
Estimated $0.00   $0.00 $0.00 $0.00  
Carry Over 1937 Act Funds: Actual $0.00   $0.00 $0.00 $0.00 $0.00
LEVERAGED FUNDS
Estimated $0.00 $0.00 $0.00 $0.00 $0.00  
ICDBG Funds: Actual $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Estimated $109,412.00 $261,000.00 $370,412.00 $180,000.00 $190,412.00  
Other Federal Funds: Actual $109,412.31 $154,853.12 $264,265.43 $236,661.69 $27,603.74 $10,893.00
Estimated $37,264.00 $240,000.00 $277,264.00 $240,000.00 $37,264.00  
LIHTC: Actual $240,915.00 $288,963.68 $529,878.68 $434,475.41 $95,403.27 $0.00
Estimated $849,108.00 $380,250.00 $1,229,358.00 $385,000.00 $844,358.00  
Non-Federal Funds: Actual $849,108.05 $178,887.39 $1,027,995.44 $368,794.04 $659,201.40 $0.00
  Estimated $9,580,046.00 $5,457,572.00 $15,037,618.00 $4,881,000.00 $10,156,618.00 $0.00
Total: Actual $10,395,144.45 $5,694,961.19 $16,090,105.64 $5,047,822.93 $11,042,282.71 $181,823.00
Uses of Funding
Program Name Unique Identifier Prior and current year IHBG (only) funds to be expended in 12-month program year
(L)
Total all other funds to be expended in 12-month program year
(M)
Total funds to be expended in 12-month program year
(N=L+M)
Total IHBG (only) funds expended in 12-month program year
(O)
Total all other funds expended in 12-month program year
(P)
Total funds expended in 12-month program year
(Q=O+P)
Operation of 1937 Act Housing 2021-1 $1,624,000.00 $125,000.00 $1,749,000.00 $1,537,353.20 $50,214.72 $1,587,567.92
Housing and Management Services 2021-2 $385,000.00 $25,000.00 $410,000.00 $371,766.33 $32,663.58 $404,429.91
Crime Preventation and Safety 2021-3 $85,000.00 $25,000.00 $110,000.00 $162,464.02 $0.00 $162,464.02
Modernization of 1937 Act Housing 2021-4 $950,000.00 $25,000.00 $975,000.00 $908,371.55 $860.98 $909,232.53
Operation of LIHTC Units 2021-5 $0.00 $240,000.00 $240,000.00 $0.00 $434,475.41 $434,475.41
Homeless Resource Program 2021-6 $60,000.00 $490,000.00 $550,000.00 $58,738.00 $521,782.45 $580,520.45
Operation of NAHASDA Housing 2021-7 $122,000.00 $0.00 $122,000.00 $116,197.04 $0.00 $116,197.04
Modernization of NAHASDA Housing 2021-8 $85,000.00 $0.00 $85,000.00 $80,744.12 $0.00 $80,744.12
VASH 2021-9 $0.00 $50,000.00 $50,000.00 $0.00 $90,409.00 $90,409.00
COVID-19 Continued Operating Costs 2021-10 $0.00 $0.00 $0.00 $166,832.39 $166,832.39
Planning and Administration   $590,000.00 $0.00 $590,000.00 $514,950.14 $0.00 $514,950.14
Loan Repayment (describe in 3 & 4 below)   $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total   $3,901,000.00 $980,000.00 $4,881,000.00 $3,917,416.79 $1,130,406.14 $5,047,822.93
APR  
APR  No comments
Other Submission Items
Useful Life/Affordability Period(s)  Leech Lake Housing Authority has elected to set the Useful life/affordability period at 25 years. It is the intention that all current Low Rent units will remain affordable for the entire life span of the unit.
Model Housing and Over-Income Activities  Not applicable.
Tribal and Other Indian Preference
Does the tribe have a preference policy?
 YES

 Tribal and Indian Preference is given in the following areas of our operations: Housing Applicants - Leech Lake Band member applicants receive 20 additional preference points and members of other federally recognized tribes receive 5 preference points on their applications for housing. Employment - Employment applicants are given additional points during the interview process if the applicant is a Leech Lake Band member (5 pts) or member of another federally recognized tribe (3pts) Contracting - Indian preference is given for the purposes of selecting subcontractors. Bids from Indian owned businesses are allowed a 10% variance from non-Indian owned businesses.
Anticipated Planning and Administration Expenses
Do you intend to exceed your allowable spending cap for Planning and Administration?
 NO
Actual Planning and Administration Expenses
Did you exceed your allowable spending cap for Planning and Administration?
 NO
Does the tribe have an expanded formula area?:  YES

List each separate geographic area that has been added to the tribe's formula area and the documented number of tribal members residing there :  The 2010 US Census reported 488 American Indians in Beltrami County. Service costs provided to this population are shared 50/50 with the Red Lake Band of Chippewa.
Total Expenditures on Affordable Housing Activities:
  All AIAN Households AIAN Households with Incomes 80% or Less of Median Income
IHBG Funds $60,000.00 $60,000.00
Funds from Other Sources $0.00 $0.00
For each separate formula area, list the expended amount
  All AIAN Households AIAN Households with Incomes 80% or Less of Median Income
IHBG Funds $0.00 $0.00
Funds from Other Sources $0.00 $0.00
Indian Housing Plan Certification Of Compliance
In accordance with applicable statutes, the recipient certifies that it will comply with Title II of the Civil Rights Act of 1968, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and other federal statutes, to the extent that they apply to tribes and TDHEs, see 24 CFR 1000.12.  YES
In accordance with 24 CFR 1000.328, the recipient receiving less than $200,000 under FCAS certifies that there are households within its jurisdiction at or below 80 percent of median income.  Not Applicable
The recipient will maintain adequate insurance coverage for housing units that are owned and operated or assisted with grant amounts provided under NAHASDA, in compliance with such requirements as may be established by HUD:  YES
Policies are in effect and are available for review by HUD and the public governing the eligibility, admission, and occupancy of families for housing assisted with grant amounts provided under NAHASDA:  YES
Policies are in effect and are available for review by HUD and the public governing rents charged, including the methods by which such rents or homebuyer payments are determined, for housing assisted with grant amounts provided under NAHASDA:  YES
Policies are in effect and are available for review by HUD and the public governing the management and maintenance of housing assisted with grant amounts provided under NAHASDA:  YES
IHP Tribal Certification
Tribal Name Certification Signature Title Certify Date
Leech Lake Band of the Minnesota Chippewa Tribe Tribe has certificate on file with HUD GOLDEN, MARK Grant Management 03/26/2021
Tribal Wage Rate Certification
1. You will use tribally determined wage rates when required for IHBG-assisted construction or maintenance activities. The Tribe has appropriate laws and regulations in place in order for it to determine and distribute prevailing wages.  
2. You will use Davis-Bacon or HUD determined wage rates when required for IHBG-assisted construction or maintenance activities.  YES
3. You will use Davis-Bacon and/or HUD determined wage rates when required for IHBG-assisted construction except for the activities described below.  
4. List the activities using tribally determined wage rates:  
Self Monitoring
Do you have a procedure and/or policy for self-monitoring?:  YES
Pursuant to 24 CFR § 1000.502 (b) where the recipient is a TDHE, did the TDHE provide periodic progress reports including the self-monitoring report, Annual Performance Report, and audit reports to the Tribe?:  YES
Did you conduct self-monitoring, including monitoring sub-recipients?:  YES
Self-Monitoring Results: Describe the results of the monitoring activities, including corrective actions planned or taken.  The LLHA does provide formal quarterly reports to the Tribal Council and the LLHA Board of Commissioner's. We also provide our annual IHP and APR's reports to both entities. We had Self-Monitoring training this past summer for our Administrative team provided by E/WONAP. We will be continually be assessing things we do well and areas where improvements are needed for this coming fiscal year with all program supervisors.
Inspections
Activity
(A)
Total number of Units
(B)
Units in standard condition
(C)
Units needing rehabilitation
(D)
Units needing to be replaced
(E)
Total number of units inspected
(F=C+D+E)
1937 Housing Act Units:
  a. Rental 282 67 215 0 282
  b. Homeownership 17 0 7 0 7
  c. Other 59 42 17 0 59
1937 Act Subtotal: 358 109 239 0 348
NAHASDA Assisted Units:
  a. Rental 43 13 30 0 43
  b. Homeownership 43 13 18 0 31
  c. Rental Assistance 0 0 0 0 0
  d. Other 182 23 159 0 182
NAHASDA Subtotal: 268 49 207 0 256
Total: 626 158 446 0 604
2.  Did you comply with your inspection policy? NO

We did follow our policy except for a few units. The units not inspected had clients that either had COVID at the time of the scheduled inspections, or didn't want our staff in due to concerns from COVID-19.
Audits
1. Did you expend $750,000 or more in total Federal awards during the previous fiscal year ended (24 CFR 1000.544) ?

If Yes, an audit is required to be submitted to the Federal Audit Clearinghouse. If No, an audit is not required.

 YES
Public Availability
Did you make this APR available to the citizens in your jurisdiction before it was submitted to HUD (24 CFR § 1000.518)?  YES
If you are a TDHE, did you submit this APR to the Tribe  NO
If you answered No to question #1 and/or #2, provide an explanation as to why not and indicate when you will do so:  No, we did not. It was presented to the LLHA Board of Commissioners before submittal, and was placed on our webpage. It will be presented to the LLBO Tribal Council at their next scheduled meeting after the holidays.
Summarize any comments received from the Tribe and/or the citizens :  No comments have been submitted at this time. The LLHA will log all comments received pertaining to the APR.
Jobs Supported By NAHASDA
Number of Permanent Jobs Supported by Indian Housing Block Grant Assistance(IHBG):  60
Number of Temporary Jobs Supported by Indian Housing Block Grant Assistance(IHBG):  2
Narrative (Optional):